CINTERMEX

Event Reservation Procedure

1. Temporary Application Form
This is the first step for reserving temporary dates. Please ask your manager for the application form.

2.Temporary Date Reservation
Once the temporary application has been filled out, and if there are no inconveniences, the event authorization process will proceed.

3. Date Confirmation
If your event is approved, you shall receive a quote in writing, and a payment schedule, thus confirming your reservation (not the event).

4. Event Confirmation and Down Payment
Once the down payment has been covered, the event contract will be drawn up and signed.

NOTE
Your show is confirmed only after the down payment has been covered and the contract has been signed. In the event of failure to comply with the payment schedule attached to the contract, the event will be canceled.

Tips

• Set real schedules for the show.

• Make arrangements for the days, hours and over time needed for set-up and disassembling.

• Consider audiovisual equipment, furniture and decoration.

• Check and sign the contract.

• Define the type of set up.

• Establish the registration areas.

• Request telephone and fax lines, if required.

• Request clean up personnel.

• Request security personnel.